Position Summary:
The Events Coordinator supports many aspects of event planning and coordination, including promoting and booking events, providing tours of the venue to prospective clients, preparing event menus and proposals, and responding to prospective event clients via phone and email. The Events Coordinator works closely with the Sales Director to grow event bookings and ensure smooth administrative operation of the Sales department.
Key Responsibilities:
• Partner with the Sales Director to promote, schedule, and secure private and group events.
• Respond to phone calls and email inquiries with prompt and accurate information.
• Lead tours of the Dink & Dine facility for prospective clients.
• Prepare event proposals, confirmations, and invoices.
• Track and manage event budgets.
• Coordinate and book venues, entertainers, photographers, and other vendors when required.
• Maintain an updated event calendar and share event information with internal teams.
• Review the success of each event and provide summaries to the Sales Director or supervisor.
• Build positive relationships with guests to encourage repeat business and referrals.
• Deliver excellent customer service during all guest interactions.
Qualifications and Skills:
• Strong written and verbal communication skills.
• Ability to adapt and remain flexible in a fast-paced environment.
• Comfortable leading facility tours.
• Good judgment and the ability to make timely decisions.
• Creative thinking and strong problem-solving skills.
• Professional appearance and attitude.
• Ability to communicate effectively with people from a variety of backgrounds and levels within an organization.
• Strong organizational abilities and capable office administration skills.
Education and Experience:
• Associate’s or Bachelor’s degree in Hospitality Management or a related field, or currently working toward a Bachelor’s degree.
• Previous hospitality or event-related experience is helpful but not required.
$22 -25/hour
Tempe/Mesa – readily accessed from Scottsdale, Phoenix, Chandler