Executive Assistant to the CEO
We are seeking a highly experienced Executive Assistant to support the CEO — someone who is highly organized, thrives in a fast-paced, ever-changing environment and anticipates needs. This role is pivotal to the CEO’s productivity and the smooth operation of the executive office in a nationally recognized company headquartered in Phoenix, AZ.
Key Responsibilities
- Executive Support: Own the CEO’s calendar, inbox, and travel with precision. Prioritize and manage scheduling conflicts fluidly, with a constant awareness of office dynamics and shifting priorities.
- Anticipation & Foresight: Recognize patterns in the CEO’s work style and proactively plan ahead. You’ll always be one step ahead, anticipating needs before they arise.
- Meeting Preparation: Conduct in-depth prep for internal and external meetings, draft agendas, compile background material, and ensure the CEO walks into every room fully prepared.
- Correspondence & Communication: Draft high-quality, professional written communications and interface with internal teams and external stakeholders on the CEO’s behalf.
- Time Management Mastery: Exhibit sound judgment in triaging tasks and priorities for the CEO. You’re efficient, focused, and mindful of where time is best spent.
- Project & Deadline Management: Keep multiple balls in the air at once. You’ll manage timelines, track deliverables, and ensure the CEO is aware of all due dates across initiatives.
- Board of Directors Support: Coordinate Board meetings, manage logistics, prepare Board Books, attend meetings as needed, and draft accurate meeting notes and post-meeting summaries. You understand the formality and discretion required in board settings.
- Reporting & Information Gathering: Work closely with senior leadership to compile reports and materials for the CEO. You know who to go to and how to get what’s needed — quickly and diplomatically.
- Office Rhythm Monitoring: Stay in tune with the pulse of the office and adjust the CEO’s schedule based on shifting dynamics, priorities, or breaking developments.
- Expense & Financial Coordination: Manage CEO expenses and reporting accurately and on time.
What We’re Looking For
- Minimum 5–7 years of experience supporting C-level executives, ideally in high-growth or fast-paced environments.
- Exceptional written and verbal communication skills.
- Proactive, highly organized, and solutions-oriented — you love solving problems before they’re even noticed.
- Ability to manage confidential information with discretion and professionalism.
- Experience managing executive calendars, heavy meeting prep, and coordinating across departments.
- Previous Board support experience is strongly preferred.
What We Offer
- Competitive base salary ($90,000–$120,000)
- Quarterly performance bonus (20–30%)
- Company Stock Ownership Plan
- Health, dental, vision, and retirement benefits
- A dynamic, high-impact role at the center of company leadership
Location: Phoenix, AZ
This role is fully on-site
Compensation: $90,000–$120,000 base DOE + 20–30% quarterly bonus + Company Stock Ownership
Ready to Apply?
If you’re ready to step into a high-visibility role where no two days are the same — and where your ability to anticipate, organize, and execute will be key to company leadership — we want to hear from you.