A privately held multi-family real estate development and holdings company seeks a hands-on, resourceful Administrative Assistant to support the firm’s four family members/owners. This is a unique opportunity for a self-starter in a fast-paced and dynamic environment!
Position Summary
The Administrative Assistant will provide comprehensive administrative, operational, and light accounting support across the firm’s business and family-related matters. The ideal candidate has experience in a family office, small real estate investment firm, or privately held business.
Responsibilities:
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Manage complex calendars, travel arrangements, meeting logistics, and follow-up communications.
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Prepare, review, and distribute internal and external communications, reports, trust and estate documents, and meeting materials.
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Hire, coordinate, and manage relationships with vendors and service providers for both business and property management needs.
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Perform data entry and reconciliation for accounts payable and accounts receivable.
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Assist with tax preparation documentation and coordination alongside the CPA.
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Support AP & AR and light construction accounting and project-related billing (training provided).
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Provide limited personal assistant support to family members as it relates to business operations (e.g., scheduling, document preparation, travel).
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Coordinate logistics for business and personal travel arrangements.
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Support occasional special projects, events, and philanthropic initiatives.
Qualifications:
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5+ years of experience as an Administrative Assistant, Administrative Manager, or Family Office Coordinator.
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Background in real estate, construction, or a family-owned business strongly preferred.
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Proficiency in Microsoft Office Suite and/or Google Workspace; familiarity with accounting software (QuickBooks, Sage, etc.).
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High degree of professionalism, integrity, and discretion in handling confidential information.
Excellent communication, organization, and problem-solving skills.
Location: Scottsdale
Work Arrangement: Hybrid after training
Salary: 65-75K+ DOE
This position will start temp with the opportunity for conversion.