Senior Accounts Payable Coordinator
We are seeking a dedicated and detail-oriented Senior Accounts Payable Coordinator to join a dynamic team with a Scottsdale based company. In this position, you will play a key role in fulfilling Accounts Payable (AP) work processes, while also mentoring and training team members. In this job you will thrive in a fast-paced environment, help with continuous improvement in work flows, and continue to learn and grow.
What You’ll Do:
Accounts Payable Excellence
- Review and process invoices to ensure accuracy and completeness utilizing an AP Invoice Automation system.
- Post batches to the general ledger daily, ensuring efficient processing of overhead expenses like vendor invoices, marketing costs, utilities, homeowner reimbursements, and employee expenses.
- Proactively follow up on delays and keep things running smoothly by monitoring automation inboxes and resolving issues promptly.
Priority Payments
- Manage the weekly disbursement process, ensuring all approved invoices are processed and checks are mailed on schedule.
- Collaborate with management for timely approvals and signatures, ensuring high standards of accuracy and efficiency.
Trade Partner Payments
- Process payments for trade partners, matching progress payments, and ensuring all necessary waivers and releases are in place.
- Work closely with Construction Coordinators to research and resolve outstanding invoices.
- Coordinate with trade partners and internal teams to guarantee a smooth payment cycle.
Training and Mentoring
- Partner with the AP Manager and Leads to train new team members, ensuring they are well-equipped and confident in their roles.
- Help develop and update training materials, creating a seamless onboarding experience for new hires.
- Track new team member progress with a structured 30-, 60-, and 90-day training calendar.
Process Improvements and Special Projects
- Take ownership of organizing and updating existing processes, including reviewing 20-Day Preliminary Notices.
- Participate in special projects that drive efficiency and elevate our Accounts Payable operations.
Check Voids and Reporting
- Handle check voids and ensure all records are accurately maintained.
- Train and support backup team members, ensuring coverage and expertise are always available.
What We’re Looking For:
- Experience: Minimum of 5 years in Accounts Payable, with a preference for experience in construction, homebuilding or a related industry.
- Technical Skills: Proficiency with AP Invoice Automation systems is required; experience with EnterpriseOne is a plus. Basic to intermediate Excel skills are needed.
- Attention to Detail: You are precise and committed to maintaining high accuracy in all aspects of your work.
- Organization: Strong organizational and time-management skills, with the ability to handle multiple tasks and meet tight deadlines.
- Problem Solver: You’re resourceful and adaptable, thriving in a fast-paced environment while consistently delivering high-quality work.
- Team Player: Excellent interpersonal skills and a collaborative mindset, with the ability to mentor and motivate others.
- Integrity: High level of personal integrity and the ability to handle confidential information responsibly.
Salary: $60 – $65K DOE + Bonus
Full Benefits
Location: Scottsdale – Hybrid work week allows for 2 work from home days
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